Keep This Number Ltd
Registered in England and Wales (Company No. 11842916)
Email: info@keepthisnumber.co.uk
1. Introduction
Keep This Number Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, and protect your personal data when you use our website or contact us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Information We Collect
We may collect and process the following personal data:
- Name
- Email address
- Telephone number
- Company name
- Any information you provide in your enquiry
This information is collected when you:
- Submit a contact form on our website
- Contact us via email
3. How We Use Your Information
We use your personal data to:
- Respond to your enquiries
- Provide information about our services (including IT governance, Cyber Essentials, and audit support)
- Communicate with you regarding potential or ongoing work
- Deliver services where you engage us
We do not use your data for marketing purposes or send unsolicited communications.
4. Legal Basis for Processing
We process your personal data under the following lawful bases:
- Legitimate interests — to respond to enquiries and operate our business
- Contractual necessity — where processing is required to provide services
5. Data Sharing
We do not sell, rent, or trade your personal data.
We may share your data with:
- Trusted associates or consultants involved in delivering services
- Service providers such as website hosting (IONOS) and email providers
- Legal or regulatory authorities where required
All third parties are required to respect the security and confidentiality of your data.
6. Data Storage and Security
Your data is stored securely using appropriate technical and organisational measures, including:
- Secure email systems
- Controlled access to information
- Use of reputable service providers
We take reasonable steps to protect your personal data from loss, misuse, or unauthorised access.
7. Data Retention
We retain personal data only for as long as necessary to:
- Respond to enquiries
- Provide services
- Comply with legal or regulatory obligations
8. Cookies and Website Usage
Our website may use cookies to ensure it functions properly and to improve user experience.
We may use analytics tools (such as Google Analytics) to understand how visitors use our website. Where this is implemented, appropriate cookie controls and notices will be provided.
9. Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Request transfer of your data (where applicable)
To exercise your rights, please contact:
📧 info@keepthisnumber.co.uk
10. Third-Party Links
Our website may contain links to other websites.
We are not responsible for the privacy practices of those websites.
11. Changes to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on this page.
12. Contact
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Keep This Number Ltd
📧 info@keepthisnumber.co.uk